Key concepts and indicators for your Training plans in the Admin Center

Modified on Thu, 9 Apr at 4:58 PM

To successfully manage your team’s development, it is essential to understand our content structure and how to interpret the data shown in the Admin Center.

In this article, you will learn:

The hierarchy of products available in our Catalog.
The meaning of each Training plan status.
How to interpret performance and progress indicators.

Product hierarchy: what are you purchasing?

In the Catalog tab, you can choose how to group your content. Each option has a specific depth and credit value:

Full Program: Our most comprehensive path. It provides total access to the SECM methodology, covering everything from Beginner (A0) to Expert (C2).
Course: A thematic bundle of certifications. For example, you can select a "Basic Course" (grouping introductory levels), an "Intermediate Course," or an "Advanced Course".
Certification: A single, specific program within the SECM path (7 individual levels from A0 to C2).

Management concepts: Training Plan vs. Project

These terms are used to organize your workflow within the Admin Center:

Training Plan: This refers to the specific educational product you chose from the Catalog (e.g., Certification A1). It defines the content and the language of the course.
Project Name: This is a custom name you create to identify a specific group. For example: "Sales Team - Q1 2026". This makes it easy to track and organize your internal records.

Understanding training plan statuses

In the Training plans tab, every plan moves through these stages based on its timeline:

Draft: The training is being set up, but users have not been confirmed yet. No credits are charged in this state, and you can still delete the draft if needed.
Not started: You have confirmed the users and the credits have been deducted, but the start date is in the future.
Active: Employees currently have access to the platform (that is, credits have already been redeemed) and are in their learning period.
Completed: The access period has ended. Users can no longer log in, and the data is archived for your historical reports.

Key metrics and impact data

The platform provides real-time data to help you measure the success of your investment:

Account summary (historical data)

Total number of trainings: The total number of plans created since your account was opened.
Active trainings: Programs that are currently in progress.
Total participants: The total number of individuals who have trained with Ninja Excel under your management.
Certifications created: The total number of diplomas earned by your team members.

Progress and performance metrics

Progress: The percentage of the curriculum a user has completed across all their enrolled training plans.
Completion rate: The percentage of users who have reached 100% completion. Note: If a user is enrolled in a multi-level course, they will not count toward this metric until the final certification in that bundle is finished.
Learning time: The actual time a user spent actively engaging with lessons (videos and exercises). Time spent on the home menu is excluded to ensure accuracy.
Duration (Dates): The total access window for the chosen product, defined automatically by the plan type.

Quick tips for Admins

Test Your Numbers: Use the Shopping Cart to add or remove participants before confirming. This allows you to see how the credit cost and currency value change in real time.
Confirmation is final: Credits are deducted the moment you click Confirm users. This moves the plan from "Draft" to either "Not Started" or "Active".
Post-lunch adjustments: After a plan is confirmed, you can still:
- Change levels: Request a level change for any user within the first 7 days of the start date.
- Add users: Enroll additional participants in an existing plan (note that they will share the original group's end date).
- Modify the start date: Up until the day before the plan was originally scheduled to begin.

Now that you are familiar with the terminology, you can manage your team's development with total precision. Log in to the Admin Center and launch your first Training Project!